Value Add Calculator App Privacy Policy

Value Add Calculator – App Privacy Policy

Effective date: 18 October 2026

1. Who we are

Moore Bros. Procurement Limited, trading as Procurement Gurus ("we", "us"), is the data controller for personal data processed through the Value Add Calculator app. We are a company registered in Ireland, company number 782321.

ContactDetails

Privacy officer Luke Moore

Email Luke.Moore@procurementgurus.ie

App enquiries info@procurementgurus.ie

Phone +353 83 338 9441

Post 130 Greenpark Meadows, Mullingar, Co. Westmeath, N91 N8X7, Ireland

We have not appointed a Data Protection Officer, because we do not fall within the categories that must appoint one under Article 37 of the GDPR.

2. What this policy covers

This policy covers personal data processed through:

the Value Add Calculator app for Android and Windows;
the Value Add Calculator web app and the Value Add Calculator Pro web page, where you can buy and manage a subscription;
the account service that signs you in and records your Pro subscription; and
the sign-in emails we send.

Our website www.procurementgurus.ie is covered by our separate Website Privacy Policy and Cookie Policy. We apply the General Data Protection Regulation (EU) 2016/679 ("GDPR") and the Data Protection Acts 1988 to 2018. For users in the United Kingdom, we also apply the UK GDPR and the Data Protection Act 2018.

3. What the app does

Value Add Calculator helps procurement professionals calculate and record savings and value add, alongside standard, scientific and currency calculators.

The free version is on Android. It includes 3 procurement calculations a day. You can choose to watch a short ad to get 1 extra calculation.
Pro is a subscription (€7.99 a month or €59.99 a year) with unlimited calculations and no ads. One subscription covers Android, Windows and the web. Windows and the web are available only with Pro.
Your calculations stay on your device. We never receive the figures you enter or your savings register (see section 6).
Results are estimates for your own analysis. The app is intended for business users.

4. Personal data we collect

We collect only what we need to run your account and subscription. We will tell you before we collect anything beyond what is listed here.

CategoryExamplesWhere it comes from

Account detailsEmail address and an account IDYou, when you sign in

Sign-in and security dataSign-in codes (stored only in scrambled form, for up to 10 minutes), a sign-in token kept on your device, sign-in times, and IP address and device or browser type in our hosting provider's logsCreated automatically when you use the app

Subscription recordsYour plan (monthly or annual), whether it is active, when it renews or ends, and the reference numbers Stripe or Google Play give us for your subscription, including Google Play's purchase tokenStripe and Google Play, when you buy or renew Pro

Billing details (held by Stripe)Name, billing address, country, VAT number (optional) and payment card. We receive only your email address, country, plan and payment status. We never receive your full card details.You, at Stripe checkout

Email recordsWhich sign-in emails we sent you and whether they were delivered or bouncedOur email provider

Support messagesEmails you send us and our repliesYou and us

Ad data (free Android version only)Advertising ID, IP address, device information, the ads shown and your consent choice. This is collected by Google AdMob, not by us (see section 14).Google AdMob, when you choose to watch an ad

We do not collect your calculations, savings register or settings, your location, contacts, or analytics data. We do not ask for special category data (such as health data), and you should not include it in messages.

5. Why we use your data and our legal bases

We use personal data only for the purposes below, each with a legal basis under Article 6 of the GDPR.

PurposeLegal basis (Article 6 GDPR)

Creating and running your account; signing you in with an emailed codePerforming our service to you (6(1)(b))

Selling Pro, checking your subscription with Stripe or Google Play, and unlocking Pro on all your devicesPerforming our contract with you (6(1)(b))

Keeping payment, VAT and tax recordsLegal obligation (6(1)(c))

Keeping the service secure and preventing misuse, for example limiting how often sign-in codes can be requestedOur legitimate interests in protecting the service and your data (6(1)(f))

Answering your questions and support requestsPerforming our service to you (6(1)(b)) and our legitimate interests (6(1)(f))

Showing personalised ads in the free Android version in the EEA, the UK and SwitzerlandYour consent (6(1)(a)), asked for by Google's consent form

Complying with the law, court orders and requests from authoritiesLegal obligation (6(1)(c))

Where we rely on legitimate interests, we have balanced them against your rights. You can object at any time (see section 11).

We do not send marketing from the app. If we ever want to, we will ask for your consent first, and you can withdraw it at any time.

6. Your calculations stay on your device

The savings you calculate and save, your savings register, your settings (such as language, currency, finance rates and organisation name), calculator memory and history, and exchange rates are stored only on your device:

Android: in the app's private storage.
Windows: in your user profile, or in the app's own storage if installed from the Microsoft Store.
Web: in your browser's local storage for the app's website, on that device only.

We do not receive, see or back up this information. It leaves your device only when you choose to export or share it: CSV and PDF exports go wherever you send them. To delete it, use Settings → Delete all saved savings, or uninstall the app. For the web app, clearing your browser's site data also deletes it.

When the currency converter uses an online rate, the app downloads public exchange rates from Frankfurter (frankfurter.dev). The request contains only the currency code you are converting from.
When you look up a published index, the app downloads that series from Eurostat or the Central Statistics Office, Ireland. The request names only the series.
These services receive your IP address and standard connection details, as with any internet connection. Nothing you entered is sent.
We make no decisions about you based solely on automated processing, including profiling, within the meaning of Article 22 of the GDPR. We do not use artificial-intelligence (AI) services on your data.

7. Who we share your data with

We do not sell your personal data. Only authorised Procurement Gurus staff can see account and subscription records, and each is bound by confidentiality.

Service providers (processors). These companies process data only on our instructions, under a written data-processing agreement:

ProviderWhat they do for usData involved

CloudflareHosting the web app and the account service, and its databaseAccount details, sign-in and security data, subscription records. The database is located in Western Europe.

ResendSending sign-in code emailsYour email address and the sign-in code. We do not track whether you open emails or click links.

StripeTaking website payments, calculating VAT, sending receipts and running the page where you manage your subscriptionYour email address, billing details and payment details

Microsoft 365Our business mailboxEmails you send us

Stripe and Google as independent controllers. Stripe also uses payment data for its own legal duties, such as fraud prevention and financial regulation, under its own privacy policy (stripe.com/privacy). Google Play handles Android purchases, and Google AdMob provides the optional ads in the free Android version, under Google's privacy policy (policies.google.com/privacy). We do not receive your Google account email or payment details from Google Play.

Others. We may also disclose data:

where the law requires it, or for legal proceedings;
to establish, exercise or defend our legal rights; and
to a buyer or potential buyer of our business, under confidentiality.

Google and Microsoft distribute the app through their stores. They process data about your download and device under their own privacy policies.

8. Transfers outside the European Economic Area

Our account database is located in Western Europe. Some of our providers are based in the United States, or may give their support staff access from outside the European Economic Area (EEA). Where personal data leaves the EEA, we protect it with one of these safeguards:

an adequacy decision of the European Commission, including the EU–US Data Privacy Framework where the provider is certified; or
the European Commission's Standard Contractual Clauses, with extra measures where needed.

You can ask us for details of the safeguard for each provider.

9. How long we keep your data

We keep personal data only as long as we need it for the purpose we collected it for, or as the law requires.

DataHow long

Sign-in codesDeleted when used, and in any case after 10 minutes

Your account and subscription recordsWhile your account is open. Deleted straight away when you delete your account (see section 12).

Payment, VAT and tax records6 years after the end of the tax year, as Irish tax law requires. These are held by Stripe (website purchases) and Google (Android purchases).

Hosting and security logsKept by our hosting provider for a limited period for security, then deleted

Email recordsKept by our email provider for its standard retention period

BackupsOur database provider keeps an automatic restore history for up to 30 days. After that, deleted data cannot be recovered.

We will tell you if we ever need to keep data for longer, for example because of a legal claim.

10. How we protect your data

Data is encrypted in transit (HTTPS) and stored encrypted at rest by our hosting provider.
Sign-in codes are stored only in scrambled form and expire after 10 minutes. Requests for codes and sign-in attempts are limited.
Sign-in tokens are digitally signed, and every subscription is checked directly with Stripe or Google Play.
We never receive or store your full card details.
Your calculations never leave your device unless you export them.

No system is completely secure. If a personal data breach is likely to put your rights at risk, we will tell the Data Protection Commission within 72 hours and, where the risk is high, tell you without undue delay.

11. Your rights

Under the GDPR you have the right to:

RightWhat it means

Be informedKnow how we use your data (this policy)

AccessGet a copy of the personal data we hold about you

RectificationHave inaccurate data corrected

ErasureHave your data deleted (see section 12)

RestrictionAsk us to limit how we use your data while a concern is checked

Data portabilityReceive data you gave us in a common machine-readable format

ObjectObject to processing based on our legitimate interests

Withdraw consentWhere we rely on consent, withdraw it at any time, without affecting earlier processing

To use any right, email Luke.Moore@procurementgurus.ie or info@procurementgurus.ie, or write to the address in section 1. We may ask you to confirm your identity. We reply within one month. In complex cases we may extend this by up to two further months, and we will tell you why. Using your rights is free, unless a request is clearly unfounded or excessive.

12. Deleting your account and data

You can delete your Value Add Calculator account and its data at any time, free of charge.

In the app (immediate):

Open the app and sign in.
Tap Settings.
In the Account section, tap Delete account.
Tap Delete account again to confirm.

Without the app: email info@procurementgurus.ie from the email address on your account, with the subject "Delete my account". We will confirm your identity and delete your account within one month, usually within 5 working days.

What happensDetails

Deleted straight awayYour email address, account, sign-in and subscription records, and the link to your Stripe customer record

SubscriptionsA website (Stripe) subscription is set to stop renewing. A Google Play subscription must be cancelled in Google Play.

Kept by Stripe and GooglePayment, VAT and tax records, for as long as the law requires

Calculations on your devicesNot affected, because we never had them. Delete them in the app (Settings → Delete all saved savings) or uninstall the app.

Logs and emails already sentOur hosting and email providers keep technical logs for a limited period. Copies of emails stay in your own inbox and our business mailbox.

BackupsRemoved from our database provider's restore history within 30 days

We may keep specific records for longer only where the law requires it, for example for an ongoing legal claim. If so, we will tell you what we kept and why.

13. Children

The app is for business use and is not intended for anyone under 18. We do not knowingly collect personal data from children. If we learn that we have, we will delete it as soon as possible. A parent or guardian can contact our privacy officer using the details in section 1.

14. Cookies, ads and phone permissions

The web app and the Pro page do not use cookies, analytics or tracking tools. They store in your browser only what they need to keep you signed in and remember your settings and calculations.

Ads (free Android version only). Ads appear only if you choose to watch one for an extra calculation. They are provided by Google AdMob, which uses your device's advertising ID to show and measure ads and prevent fraud. In the EEA, the UK and Switzerland, you are asked for consent first, using Google's consent form. If you do not consent, any ad shown is non-personalised. You can reset or delete your advertising ID in your phone's settings. Pro has no ads. How Google uses this data: policies.google.com/technologies/partner-sites.

The Android app uses these permissions:

PermissionUsed for

Internet accessExchange rates, published indices, signing in, checking your subscription and ads

Google Play billingBuying and checking Pro subscriptions

Advertising IDAds in the free version

The app does not access your contacts, location, camera, microphone or files, except a file you choose to export.

15. Complaints

If you are unhappy with how we handle your personal data, please contact us first using the details in section 1, so we can try to put it right.

You also have the right to complain to a supervisory authority at any time. In Ireland this is the Data Protection Commission (www.dataprotection.ie, where its current contact details are listed). You can also complain to the authority in the EU country where you live or work, or where you believe the breach happened.

16. Changes and contact

We will update this policy when the app or the law changes, and show the new effective date at the top. If a change materially affects how we use your data, we will tell you in the app or by email before it takes effect.

Questions about this policy or your data: Luke Moore, privacy officer, Luke.Moore@procurementgurus.ie, +353 83 338 9441, 130 Greenpark Meadows, Mullingar, Co. Westmeath, N91 N8X7, Ireland.

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